Shivani Apartments @ Thiruvanmiyur, Chennai

Dear Shivani Residents & Business Tenants,

This is a reminder for paying the maintenance charges for the July-Sep quarter. Those who have already paid for the entire year (28 members) please ignore this - thanks to you. I shall ensure that you will not get this reminder in the next quarter.

1. Pay by NEFT : You might be able to help the SOA MC save time by transferring the payments through NEFT - over 65 of you are still paying through cheques. NEFT will help avoiding bank charges for using too many cheques.

NAME OF THE ACCOUNT ; SHIVANI OWNERS ASSOCIATION

ACCOUNT NO : 1472 01 00000 7821

IFS CODE : IOBA 0001472

BRANCH NAME : INDIAN OVERSEAS BANK, VALMIKI NAGAR

Once you had done through NEFT please send the screen shot to [email protected]

2. Pay by 10th JULY : As resolved in the AGM of July 29, 2012 all residents and business are required to pay the charges by the 10th day of the first month of every quarter for the entire quarter. Requesting your kind cooperation by complying with this. (Resolution-6: Resolved that residents who pay after 10th of first month of every quarter needs to pay a fine of Rs 100 and beyond 15th needs to pay Rs. 100 plus Rs. 50 per day of default, not exceeding Rs. 1000 in total)

3. DISCOUNT for Annual Payment : Some of you have sent annual payment in May and June by deducting 4% discount. As per the AGM resolution you are eligible for 4% discount only if you pay by 7th April. Please pay withheld discount amount immediately to us. (Resolution-7: Resolved that the payment of the annual maintenance charges in advance will entail a member a discount of 4% provided the payment was received before 7th April).

4. Issue of RECEIPTS: We have been issuing a numbered receipt only to those who need and request for others we provide a printed demand notice at the beginning of the quarter which is also deemed as a receipt. If you need a separate receipt please send a request to this mail id.

5. Period for ANNUAL PAYMENT : Henceforth annual payment is to be made for the April - March period only. Payments spanning two financial years is to be avoided.

6. Let out Premises : Some of the owners are delaying payments for the months when their property is vacant. Whether you have a tenant or not, the association incurs expenses for running common maintenance services. Please comply with the payment requirements as mentioned above.

7. TDS on payments : By consulting a qualified Chartered Accountant, we have established that the payment by Residents and Business Owners / Tenants are not subject to TDS even when the amount exceeds Rs5,000 per month. The TDS in the past were based on incorrect grounds.

Thanks to the majority who always pay on time or in advance.

I have posted the first in a new series of posts on Cutting your Electricity Bill in the blog of Shivani Website : http://shivani-apts.webs.com/apps/forums/show/2973789-general-discussion.